Taking Back Control of Your Learning Content with dominKnow | ONE

Struggling with learning content chaos? For many L&D professionals, managing version control, distributing updated eLearning courses, and ensuring accessibility across audiences can be overwhelming. One outdated file or missing update can lead to wasted time, duplicated efforts, and inconsistent learner experiences.

With dominKnow | ONE, a powerful cloud-based Learning Content Management System (LCMS), your team gains complete control over content creation, management, and delivery. From eliminating version sprawl to simplifying collaboration and updates, dominKnow | ONE ensures your training content stays accurate, consistent, and accessible—without the headaches.

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1. Embracing Single-Source Design

One of the things that sets dominKnow | ONE apart from traditional authoring tools is the use of single-source design and reuse. Put simply, reuse allows you to create an asset once, whether that’s a video, a simulation, or a glossary, and use it across multiple courses or learning programs. 

Single-source design takes this one step further, enabling you to design a single piece of content that adapts to different delivery modalities (e.g., self-paced learning, instructor presentation materials, or knowledge bases), or different learner groups with similar, yet unique, needs. 

In the case of reuse, when the asset is being used across various courses, you can simply update the original version, and updates to each course will be automatically applied. For instance, if you want to update a term in a glossary, or update a software simulation to include a new feature, you don’t need to painstakingly edit and duplicate this edit in each course in which the simulation or glossary term appears. You can just make the adjustments once, and be reassured that the changes are reflected across your entire content library with no painful, repetitive updates and no forgotten courses left without updates.

With single-source design, your single course can be tagged for different needs, be it content that is for instructor-led presentation materials, student guides, knowledge bases, or self-paced eLearning, or content that is similar but with different aspects tagged for unique learner audience differences. In each case, as an author, you are managing and maintaining a single project that meets all use cases and the learner will see the content that specifically meets their needs.  

While this is useful for your entire learning program, it can be even more powerful for compliance training. In high-regulation industries, like healthcare, finance, or energy, it’s crucial that everyone has the right information at all times, both for their own safety and to ensure that they’re abiding by strict industry rules, with single source design and reuse, learning teams can more easily ensure that any new information is accurately reflected across the entire compliance program.

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2. Easy Content Management Across Versions and Languages

A key challenge of content management for any L&D team is keeping track of different versions of each course. While for some courses, like employee onboarding, you may simply be able to update the latest version without needing the option to roll back or refer to older versions, for compliance training you may need the ability to see which courses and assets were available at which time to provide training evidence for compliance audits. You may also want different versions of a course for different product versions, all of which will need smart content management and organization.

Choosing an LCMS like dominKnow | ONE helps you keep track of your content versions with ease. Users can create multiple versions of content throughout the creation process, making it easy to revert back to a previous or archived version if necessary. You can also manage multiple versions of the same course simultaneously, and review and collaborate on courses with colleagues in real time. This keeps everything neat, tidy, and easy to manage, without needing to manage each version of a course individually.

The way translation and localization are handled is similarly streamlined across languages. Instead of having 10 versions of each course in English, Spanish, French, German… you can have one version of a course and manage all translations within this single version. This helps you keep your LCMS, LMS, and content teams organized, and means that, for instance, updating the branding or imagery for a course will automatically update across all language versions, saving a huge amount of time and effort and ensuring consistency across all versions.

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3. One-Click Publishing and Content Distribution

Distributing content can be hugely time consuming for L&D teams – especially if your courses appear in multiple places or on multiple platforms. With traditional authoring tools and learning platforms, you would need to upload a course to each platform individually – and if you need to update the course down the line, you would need to update each version individually too.

dominKnow’s dynamic content delivery platform, Convey, eliminates the need to manage each course version individually by allowing L&D teams to upload (or update) content once, then publish the content so it will appear everywhere simultaneously. It does this by replacing SCORM files with “SCORM stubs” and web files with “web links”. These stubs and links sit permanently on each LMS/LRS platform or website. Each time the course is updated, these updates are automatically available for all your learners with no extra work by your admin team.

The integrated dominKnow | ONE LCMS makes it easy to implement one-click dynamic publishing, giving L&D teams much more control over their learning content, while removing the need for tedious, time-consuming steps in the content maintenance and update processes. It also frees up a lot of time for other team members such as LMS administrators or website managers, who can now focus on other critical tasks, as the L&D team can now push out updates directly from the central LCMS.

Convey was huge for us because we could make edits without having to replace and republish a SCORM file each time. If we had to replace a SCORM file, that was a multi-week process. Something simple like updating a spelling error was lengthy and not cost effective. Now, with dominKnow | ONE’s dynamic publishing platform, Convey, we don’t have to go through that process. - Large Financial Institution

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Ready to take back control of your learning content? Book your dominKnow | ONE demo and we’ll show you how our LCMS makes it easy!

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